Minutes
June 19, 2025
Annual General Meeting
Wordstorm Society of the Arts
Via Zoom
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Meeting began at 7:02 pm PDT
In Attendance: Bill Engleson; Janis La Couvée; Rachelle Stein-Wotten; Greg Blee; Ken Cathers; Carla Stein
Meeting was chaired by: Rachelle Stein-Wotten
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1. Adoption of the Agenda
Ken Cathers moved to adopt the AGM agenda.
Motion was unanimously approved.
2. Approval of Minutes
Ken Cathers moved to approve the June 6, 2024 Annual General Meeting minutes.
Motion was unanimously approved.
3. Financial Report
Rachelle Stein-Wotten presented the April 1, 2024 - March 31, 2025 financial statements.
Bill Engleson moved to approve the financial statements as presented.
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Motion was unanimously approved.
4. Board Report
Rachelle Stein-Wotten presented the report of annual activities to the membership.
Bill Engleson moved to receive the report of annual activities.
Motion was unanimously approved.
5. Election of Board Directors
Nominations were as follows:
President:
Vice President:
Treasurer:
Secretary:
Director-at-Large: Ken Cathers, Amber Morrison-Fox, Carla Stein, Rachelle Stein-Wotten
A call for nominations from the floor was put forward by Rachelle Stein-Wotten.
There were no nominations from the floor. Bill Engleson moved to elect the nominated Directors-at-Large.
The following Directors-at-Large: Ken Cathers, Amber Morrison-Fox, Carla Stein, and Rachelle Stein-Wotten were elected by acclamation.
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6. Ordinary Resolution for Dissolution of the Society
As there were no nominations for the board roles of President, Vice President, Treasurer or Secretary leaving Wordstorm without sufficient board members to carry out the necessary operations of the society, the following motion was presented by the chair:
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“Be it resolved that the board is empowered to seek dissolution of the society from the registry as soon as is practical.”
Ken Cathers moved to vote on the resolution to dissolve Wordstorm as an incorporated society.
Discussion followed on the wording of the resolution. It was agreed that should members come forward to fill the roles of President, Vice President, Treasurer and Secretary, a membership vote could be held on a new resolution to reverse the resolution to dissolve the society.
Janis La Couvée called to question.
The resolution was unanimously approved.
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6.1. Be it resolved that Rachelle Stein-Wotten be appointed record keeper of the society for a period of three years following the date of dissolution.
Bill Engleson moved to vote on resolution 6.1
The resolution was unanimously approved.
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7. Adjournment
The meeting was adjourned at 8:01 pm PDT.
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Wordstorm Society of the Arts is a volunteer-run society incorporated under the Societies Act of British Columbia. In order to continue remaining a registered society in good standing, Wordstorm needs to have members who are able and willing to assume the roles and tasks of President, Vice President, Treasurer and Secretary, or one director who would fill the role of Secretary-Treasurer.
Without a complete board of directors having been elected at the June 19 AGM, Wordstorm put forward a resolution to dissolve the society.
If you're a current Wordstorm member or are considering joining, now is the time to step forward and bring your energy and voice to Wordstorm’s board of directors before the dissolution process begins. All executive roles must be filled (see below for descriptions).
Board directors can reside anywhere in B.C. and all board meetings are held virtually. Wordstorm maintains directors and officers liability insurance (all board directors are covered by the policy).
Send your interest/questions to: wordstormsociety@gmail.com​
Wordstorm members are eligible to put their names forward for the following board director positions:
President:
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presides at all meetings of the Society and of the directors.
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responsible for supervising the other directors in the execution of their duties.
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Vice President:
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responsible for carrying out the duties of the President if the President is unable to act.
Treasurer:
Responsible for doing, or making the necessary arrangements for, the following:
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receiving and banking monies collected from the members or other sources;
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keeping accounting records in respect of the Society’s financial transactions;
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preparing the Society’s financial statements;
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making the Society’s filings respecting taxes.
Secretary:
Responsible for doing, or making the necessary arrangements for, the following:
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issuing notices of general meetings and directors’ meetings;
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taking minutes of general meetings and directors’ meetings;
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keeping the records of the Society in accordance with the Act;
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conducting the correspondence of the Board;
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filing the annual report of the Society and making any other filings with the registrar under the Act;
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maintain the register of members.
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The offices of Secretary and Treasurer may be held by one person who is to be known as the Secretary-Treasurer and has a single vote on the Board.
Director-at-Large:
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Attend board meetings and carry out other duties as agreed upon by the board and the individual director..
Join the Board of Directors
What does it take to be a board director?
★ Attend online, bi-monthly board meetings
★ Follow and deliver duties set out in Wordstorm’s bylaws
★ Be a member of Wordstorm (it’s easy to become a member – no test required)
★ Be a resident of British Columbia
★ Have a passion for advancing opportunities for new, emerging, and established literary artists​​
Currently, as a volunteer-run society, there are lots of rewarding activities to take part in to keep Wordstorm presenting fresh programming for the community. Things like:
★ Communications
★ Website maintenance
★ Program planning
★ Hosting and MC’ing events
Sitting on Wordstorm’s board is a great way to connect with other lovers of the literary. Plus, for anyone looking to expand their skillset, your resume will look even shinier with a board role on it.
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Want to join the board?
Introduce yourself via email.